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By Laws

BYLAWS of Fairglen Elementary PTO
 

ARTICLE I – NAME, DESCRIPTION & PURPOSE

Section 1: NAME – The name of the organization shall be Fairglen PTO. The PTO is located at 201 Indian Trail, Cocoa Florida 32927.

Section 2: DESCRIPTION – The PTO is a non-profit organization that exists for charitable, educational, and scientific purposes, including the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code (see Attached).

Section 3: PURPOSE – The purpose of the PTO is to enhance and support the educational experience at Fairglen, to develop a closer connection between school and home by encouraging parental involvement, and to improve the environment at Fairglen through volunteer and financial support.

 

ARTICLE II – MEMBERSHIP

Section 1:  Membership shall be automatically granted to all parents and guardians of Fairglen Elementary students, plus all staff at Fairglen.  There are no membership dues.  Members have voting privileges, one vote per household.

ARTICLE III – BASIC POLICIES

The following are basic policies of this organization:

The PTO shall be non-commercial, non-sectarian, and non-partisan.
The name of the PTO or the names of any member in their official capacities shall not be used in any connection with a commercial concern or with any partisan interest or for any purpose not appropriately related to promotion of the objectives of the organization.
The organization shall not – directly or indirectly – participate or intervene (in any way, including the publishing or distributing of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office; or devote more than am insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise.
The PTO shall seek neither to direct the administrative activities of the school nor to control its policies.

Notwithstanding any other provision of these articles, the PTO shall not carry on any activities not permitted to be carried on by:

An organization exempt from Federal income tax under section 501-C3 (see attached) of the United States Internal Revenue Code of 1954 or the corresponding provision of any future United States Internal Revenue Law.

In the event of the dissolution of this organization, the residual assets of the PTO shall be turned over to the Fairglen Elementary School Internal Accounts Fund.

Said monies shall be held in trust for a maximum of three (3) years to be used by a subsequent organization of parents and teachers, should such an organization be chartered at the school.
In the event no such organization if formed within three (3) years, all assets held in trust shall be used in accordance with all rules and regulations governing the school fund.

ARTICLE IV – OFFICERS

Section 1: EXECUTIVE BOARD – The Executive Board shall consist of the following officers:  President, Vice President, Recording Secretary, Communications Secretary, and Treasurer.  Officer positions cannot be shared.  The School Principal, or his/her designee, is a voting member of the Executive Board.

Section 2:  TERM OF OFFICE – The term of office for all officers is as long as they are willing to be the position they are in. If they would like to run for another position, all members are to vote. 

Section 3:  QUALIFICTIONS – Any PTO member in good standing may become an officer of the PTO. 

Section 4:  DUTIES – (Too see the full list of duties for each member see attached list)

President – Preside at General PTO meetings and Executive Board meetings, serve as the official representative of the PTO, and retain all official records of the PTO.

Vice President – Oversee the committee system of the PTO, assist the President and chair meetings in the absence of the President.

Recording Secretary – Record and distribute minutes of all Executive Board meetings and all General PTO meetings, prepare agendas for official PTO meetings, hold historical records for the PTO. 

Communications Secretary – Manage communications and marketing for the PTO including, but not limited to PTO newsletters, email broadcasts, website, bulletin boards, etc.

Treasurer – Serve as custodian of the PTO’s finances, collect revenue, pay authorized expenses, report financial activity every month, prepare year-end financial report, facilitate an annual audit, and hold all financial records.

Section 5:  BOARD MEETINGS – The Executive Board shall meet monthly during the school year, or at the discretion of the President.

 

Section 6:  REMOVAL – An officer can be removed from office for failure to fulfill his/her duties, after reasonable notice, by a majority vote of the Executive Board.

Section 7:  VACANCY – If a vacancy occurs on the Executive Board, the President shall appoint a PTO member to fill the vacancy, for the remainder of the officer’s term. 

ARTICLE V – MEETINGS

Section 1:  GENERAL PTO MEETINGS – General PTO meetings shall be held to conduct the business of the PTO.  Meetings shall be held monthly during the school year or at the discretion of the Executive Board. The PTO president or the principal may call any special meetings but must give at least a five (5) day notice.

Section 2: VOTING – Each member in attendance at a PTO meeting is eligible to vote, one vote per household.  Absentee or proxy votes are not allowed.

Section 3 – QUORUM – Eight (8) members of the PTO present and voting constitute quorum for the purpose of voting. 

ARTICLE VI – FINANCIAL POLICIES

Section 1: FISCAL YEAR - The fiscal year of the PTO begins August 1 and ends July 31 of the following year.

Section 2: BANKING - All funds shall be kept in a checking account in the name of Fairglen PTO, requiring two signatures of the Executive Board and held at a local financial institution.

Section 3: REPORTING - All financial activity shall be recorded in a manual or computer-based accounting system.  The Treasurer shall reconcile the account(s) monthly and report all financial activity monthly.  The PTO shall arrange an independent review of its financial records each year. An auditing committee of three (3) members, one being the school bookkeeper, shall examine the treasurer’s records annually. Once satisfied the report is correct, a statement shall be signed stating the fact at the end of the report.

Section 3: ENDING BALANCE - The organization shall leave a minimum of $2,000.00 in the treasury at the end of each fiscal year.

 

Section 4: CONTRACTS - Contract signing authority is limited to the President or the President’s designee.

ARTICLE VII – BYLAW AMENDMENTS

Amendments to the bylaws may be proposed by any PTO member.  Amendments presented at a PTO meeting shall be considered for voting at a subsequent meeting.  2/3 approval of all members present and voting is required to adopt an amendment to the Bylaws. 

ARTICLE VIII - DISSOLUTION

In the event of dissolution of the PTO, any funds remaining shall be donated to Fairglen Elementary School.
 
ARTICLE IX - PARLIAMENTARY AUTHORITY

 The authority for this organization shall be “Robert’s Rules of Order Newly Revised.”